[Federal Register: July 30, 1999 (Volume 64, Number 146)] [Notices] [Page 41476-41477] From the Federal Register Online via GPO Access [wais.access.gpo.gov] [DOCID:fr30jy99-158] ======================================================================= ----------------------------------------------------------------------- POSTAL SERVICE Privacy Act of 1974, System of Records AGENCY: Postal Service. ACTION: Notice of new system of records. ----------------------------------------------------------------------- SUMMARY: This document publishes notice of a new Privacy Act system of records, USPS 050.070, Finance Records-Funds Transaction/Transfer Reports. The new system contains personal information about the purchaser and/or recipient of money orders, wire transfer, and/or stored value cards purchased in any combination totaling $3,000 or more during the same visit or multiple visits in 1 business day to the post office. DATES: Any interested party may submit written comments on the proposed new system of records. This proposal will become effective without further notice on September 8, 1999, unless comments received on or before that date result in a contrary determination. ADDRESSES: Written comments on this proposal should be mailed or delivered to Administration and FOIA, United States Postal Service, 475 L'Enfant Plaza SW, Washington, DC 20260-5202. Copies of all written comments will be available at the above address for public inspection and photocopying between 8 a.m. and 4:45 p.m., Monday through Friday. FOR FURTHER INFORMATION CONTACT: Rubenia Carter (202) 268-4872. SUPPLEMENTARY INFORMATION: The Postal Service will collect and maintain information about some of its customers to meet one of the requirements of the Bank Secrecy Act. That law is designed to detect and deter money laundering. The intent of the law is to require banks and money services businesses to obtain, maintain, and/or report to the Department of Treasury certain identifying information about individuals who purchase financial instruments at a certain dollar threshold. The Postal Service is named as an entity that must comply with that law (31 U.S.C. 5325 and 5330). The Postal Service will maintain information collected from the purchaser when the dollar amount of cash purchases totals $3,000 or more for money orders, wire transfers, and/or stored value cards. Multiple purchases during 1 business day totaling $3,000 or more must be treated as one purchase, and information about the purchaser must be obtained if a Postal Service employee knows or has reason to believe that multiple purchases are being made. The Postal Service is establishing this grouping of records as a system of records subject to the Privacy Act. Maintenance of these records is not expected to have a significant impact on individual privacy rights. Information will be kept in a secured environment, with automated data processing physical and administrative security and technical software applied to information on computer media. Computer and hard copy records are maintained in a secured computer complex, with physical, administrative, and software controls. Access to areas within the complex where these records are maintained is restricted with card keys. Access within the area is further restricted to authorized personnel with an official need. Pursuant to 5 U.S.C. 552a(e)(11), interested persons are invited to submit written data, views, or arguments on this proposal. A report of the following proposed system has been sent to Congress and to the Office of Management and Budget for their evaluation. USPS 050.070 SYSTEM NAME: Finance Records-Funds Transaction/Transfer Reports. SYSTEM LOCATION: Finance, Headquarters and St. Louis Accounting Service Center, St. Louis, Missouri. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Postal Service customers who purchase money orders, wire transfers, and/or stored value cards purchased in any combination totaling $3,000 or more during the same visit or multiple visits in 1 business day to the post office. Recipients of wire transfers and the beneficiary of funds from money orders totaling $10,000 or more during the same visit or multiple visits in 1 business day to the post office. CATEGORIES OF RECORDS IN THE SYSTEM: Name, address, social security number, date of birth, photo ID, type and amount of transactions, driver's license number (or other type of ID if driver's license is not available, such as Alien Registration Number, Passport Number, Military ID, Tax Identification Number), country code, date of issue, transaction number, place of issue, beginning and ending money order serial numbers, and wire transfer number or other transaction number. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 31 U.S.C. 5325 and 5330. PURPOSE(S): The information will be used to obtain and maintain identifying information on Postal Service customers who purchase money orders, wire transfers, and/or stored value cards totaling $3,000 or more. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: General routine use statements a, b, c, d, e, f, g, h, and j listed in the prefatory statement at the beginning of the Postal Service's published system notices apply to this system. Other routine uses follow: 1. Information may be disclosed to the U.S. Department of Treasury, the U.S. Justice Department, and federal law enforcement agencies pursuant to the provisions of the Federal Bank Secrecy Act, as codified in section 5313 of Title 31 of the U.S. Code. 2. Information from this system may be disclosed to a foreign entity under agreement with the Postal Service to distribute money orders and transfer funds. [[Page 41477]] 3. Information from this system may be disclosed to the purchaser or payee of a money order or money transfer in order to respond to an inquiry concerning the transaction. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper and computer storage media. RETRIEVABILITY: By name and other unique identifier. SAFEGUARDS: Hard copy records and computers containing information within this system of records are maintained in a building with controlled access. To gain access to the building and access to controlled areas within the building, individuals must have authorized badges and/or card keys. Computer systems are protected within an installed security software package, the use of computer LOG-ON IDs, and operating system controls. RETENTION AND DISPOSAL: PS Form 8105-A will be destroyed either by shredding, burning, or other acceptable method of destruction 5 years from the end of accounting period in which they were created. Related automated information will be retained for the same period and purged from the system quarterly after the date of creation. SYSTEM MANAGER(s) AND ADDRESS: Chief Financial Officer, Finance, United States Postal Service, 475 L'Enfant Plaza SW, Washington DC 20260-5000. NOTIFICATION PROCEDURE: Individuals wanting to know whether information about them is maintained in this system of records must address inquiries in writing to the system manager. Inquiries must contain the name, address, and social security number or other identifying number (driver's license, Alien Registration Number, Passport Number, etc.) of purchaser; and the recipient's name and address of wire transfer transaction. RECORD ACCESS PROCEDURES: Requests for access must be made in accordance with the Notification Procedure above and the Privacy Act regulations regarding access to records and verification of identity under 39 CFR 266.6. CONTESTING RECORD PROCEDURES: See Notification Procedure and Record Access Procedures above. RECORD SOURCE CATEGORIES: Information is obtained from purchaser and, for wire transfer transaction information, is obtained from purchaser and recipient. Stanley F. Mires, Chief Counsel, Legislative. [FR Doc. 99-19466 Filed 7-29-99; 8:45 am] BILLING CODE 7710-12-P