[Federal Register: July 31, 1998 (Volume 63, Number 147)] [Notices] [Page 40943-40944] From the Federal Register Online via GPO Access [wais.access.gpo.gov] [DOCID:fr31jy98-106] ======================================================================= ----------------------------------------------------------------------- POSTAL SERVICE Plant-Verified Drop Shipment (PVDS) Clearance Documents--Revised Form 8125 and New Form 8125-C AGENCY: Postal Service. ACTION: Notice. ----------------------------------------------------------------------- SUMMARY: This notice adopts revisions to PS Form 8125, Plant-Verified Drop Shipment (PVDS) Verification and Clearance, adopts new Form 8125- C, Plant-Verified Drop Shipment (PVDS) Verification and Clearance-- Consolidated, and provides notice of the elimination of Form 2866-IP, In-Plant Verification for Second- and Fourth-Class Matter. EFFECTIVE DATE: January 10, 1999. FOR FURTHER INFORMATION CONTACT: Cheryl Beller, (202) 268-5166. SUPPLEMENTARY INFORMATION: On April 29, 1998, the Postal Service published in the Federal Register (63 FR 23479-23481) proposed revisions to PS Form 8125, Plant-Verified Drop Shipment (PVDS) Verification and Clearance, and a new PS Form 8125-C, Plant-Verified Drop Shipment (PVDS) Verification and Clearance--Consolidated, intended for use as a computer-generated facsimile. The Postal Service also proposed eliminating PS Form 2866-IP, In-Plant Verification for Second- and Fourth-Class Matter, used by some Periodicals mailers who pay postage through the Centralized Postage Payment (CPP) program, and replacing it with PS Form 8125 or Form 8125-C. Evaluation of Comments Received There was only one written response to the proposed revisions. The commenter noted that information about mailing piece counts and piece weights is not available until very late in their mailing process and suggested that it is always important to report this information on Form 8125-C. Form 8125-C was developed to establish a standardized format for reporting multiple PVDS mailings from an individual mailer that are cleared at origin on the same day for entry at a single destination postal facility. Fields that are not required and that are not used by the mailer may be omitted. The ``Number of Pieces'' and ``Piece Weight'' columns may be omitted if there is sufficient information on the Form 8125-C to allow the origin post office and destination entry postal facility to identify the mailings reported on the form and to compare the information on the form with the physical mail. For example, if mailings are prepared in containers such as sacks or pallets, information in the columns related to the permit holder, permit number, and payment type; postage statement number or group identification; product name; number and type of containers; total gross weight; and class and type of mail would be sufficient to allow both the origin and entry postal facilities to compare the mail to the Form 8125-C to ensure that the information on it correctly represents the mail. If, however, the mailer is reporting multiple mailings that consist of individual mailpieces that are not prepared in containers (e.g., bedloaded parcels), the mailer would be required to report the number of pieces in each mailing on Form 8125-C. For mailings consisting of identical weight pieces, mailers should report the piece weight where possible. Facsimile Forms 8125 and 8125-C must contain all required data elements in the same relative locations as the Postal Service forms appearing on the Postal Web site and in the Postal Bulletin notice that will be published to announce the use of the new forms (PB 21977, July 30, 1998). [[Page 40944]] Availability of Forms The Postal Service expects the revised hard copy PS Form 8125 to be available to mailers this summer from local post offices. The Postal Service is not printing a hard copy Form 8125-C. Both Form 8125 and Form 8125-C will be available on the U.S. Postal Service website at use by mailers in creating facsimile documents. A future Postal Bulletin article will include both forms and language revising references to these forms in the Domestic Mail Manual. Date of Use Mailers are encouraged to begin using facsimiles of the revised PS Form 8125 and the new PS Form 8125-C facsimile (July 1998) immediately. Effective January 10, 1999, mailers must use only the July 1998 versions of Forms 8125 and 8125-C. Also effective January 10, 1999, Periodicals mailers may no longer use Form 2866-IP, In-Plant Verification for Second-and Fourth-Class Matter, for publications paid under the CPP system. Stanley F. Mires, Chief Counsel, Legislative. [FR Doc. 98-20520 Filed 7-30-98; 8:45 am] BILLING CODE 7710-12-P